Become a Vendor

The Sunset Beach Business & Merchants Association is pleased to sponsor the 2nd annual Sunset Beach Paddle Fest on September 24, 2016 from 9:00 a.m. to 5:00 p.m. at the Sunset Beach Park.  This festival will be a family-oriented event with vendors’ booths, kayak and paddleboard races, food, craft beer and activities and events for children.

 Vendor Information

No cars or vehicles are allowed on the park grounds beyond the parking lot.  Carts will be available for use by vendors.  Booths will be set up on grass and dirt ground so please plan accordingly and bring necessary materials to weigh your tent down.  Booth setups must be complete and ready for viewing on Saturday morning at 9:00 a.m.  The Sunset Beach Business & Merchants Association is not responsible for lost or damaged items.

ELIGIBILITY:

All vendors will be selected by the Sunset Beach Business and Merchants Association Paddle Fest committee, which reserves the right to deny any application for any reason.

ENTRY FEES:

September 10th is the deadline for applications. Applications must be received and signed with fee. Applications will be accepted on a first-come, first-served basis and will not be processed without payment. The returned check fee is $35. Once you have submitted payment, there will be no refunds (no exceptions). ·

BOOTH FEES:

$75.00 for a non SBBMA member who is selling items and not providing an activity

$50 for an SBBMA member who will be selling items

SBBMA member non-profit organizations may provide volunteers (at least 10) for the event in lieu of a booth fee.

Exhibitors will handle their own sales and be responsible for collecting and turning in NC state and county sales tax where applicable. Exhibitors are responsible for reading a sales tax notice from the N.C. Department of Revenue and abiding by their rules. All items being sold or displayed MUST be contained in the booth space purchased. No items, solicitation, or setup shall take place outside of the purchased booth space. All vendors must provide a tax ID number.

REQUIREMENTS:

The exhibitor will be responsible for tent, tables, chairs, props, etc. and for keeping their booth manned during show hours. Be sure your booth is attractive from all sides and will not distract from your neighbor’s display.  Exhibitors are responsible for cleaning up their assigned area and disposing of any trash prior to departure.  Vendors must comply with all laws, ordinances, and regulations of the United States, State of North Carolina, Brunswick County, and Town of Sunset Beach.

WEATHER:

The event will not be canceled because of rain. Since this is an outdoor event, you must be prepared for weather changes. The cost of the event will prohibit us from making refunds. Closings due to weather will be decided by the SBBMA Paddle Fest Committee or Brunswick County Emergency Management.

ATMOSPHERE:

This is a family-oriented show for spectators of all ages. Exhibits must be in accordance with this atmosphere. Festival officials will patrol the event at intervals to ensure that all exhibitors are in compliance with the rules.

APPROVAL:

Your approval letter will be E-MAILED to you (please make sure that you give a valid e-mail address on your application). Please check your e-mails often, as this is the main form of communication between the Sunset Beach Business & Merchants Association and vendors. The committee strongly suggests that you get your application in early so that you will have plenty of time to prepare for the festival. Your space number will be

Space is limited!  Applications approved on a first-come, first served basis.  Please return completed application with entry fee.  Approval letters will be emailed.

FESTIVAL RULES

  1.  Show hours for all vendors: Saturday 9:00 AM to 5:00 PM.  It is permissible to leave your display in the hands of an associate if you are unable to be present at all times.
  1. No vehicles will be allowed beyond the parking lot at the park for set-up or breakdown.  This is a Sunset Beach town regulation.
  1. Vendors are not provided a guarantee against the possibility of duplication or similarity of products.
  1. Exhibitors are prohibited from setting up displays and or soliciting their product outside of the purchased booth space. No products may be set outside of the designated booth space.
  1. No smoking will be allowed in vendor tents.
  1.  No personal pets will be allowed in vendor tents during market hours.

**Rules are subject to change. If any rules are changed, all vendors will be notified at least one week prior to the festival.

PaddleFest 2016 Vendor Application

 

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